Please Note: The application deadline for this job has now passed.
Job Introduction
Procurement Administration Assistant
Permanent – 37.5 hours per week
Derby
£25,146 per annum
DHU Healthcare is a ‘not-for-profit’ community interest company providing a diverse range of services to the NHS frontline, including urgent and emergency care, primary care, out of hours services and NHS111. We care for patients across the West and East Midlands – a population totaling around 14 million. As a socially conscious organisation, we provide compassionate, high-quality care to our patients and offer a supportive work environment to our 2,500 DHU employees. If you would like to find out more about us, you can visit our website at Our profile: DHU Healthcare.
About the role
As a Procurement Administration Assistant, you will be responsible for working within DHU processes and systems to procure clinical and non-clinical goods and services at the best possible best value, along with supporting colleagues in the updating and maintenance of vendor/supplier management activities, updating database, including contract reviews and pricing exercises. There is the opportunity to learn and progress in a busy but supportive environment, as well as the pursuit of CIPs and other opportunities.
The post holder will participate in promoting and advancing DHU Health Care CIC, whilst working towards DHU’s Values, behaviour's, and principles
We are always:
Permanent – 37.5 hours per week
Derby
£25,146 per annum
DHU Healthcare is a ‘not-for-profit’ community interest company providing a diverse range of services to the NHS frontline, including urgent and emergency care, primary care, out of hours services and NHS111. We care for patients across the West and East Midlands – a population totaling around 14 million. As a socially conscious organisation, we provide compassionate, high-quality care to our patients and offer a supportive work environment to our 2,500 DHU employees. If you would like to find out more about us, you can visit our website at Our profile: DHU Healthcare.
About the role
As a Procurement Administration Assistant, you will be responsible for working within DHU processes and systems to procure clinical and non-clinical goods and services at the best possible best value, along with supporting colleagues in the updating and maintenance of vendor/supplier management activities, updating database, including contract reviews and pricing exercises. There is the opportunity to learn and progress in a busy but supportive environment, as well as the pursuit of CIPs and other opportunities.
The post holder will participate in promoting and advancing DHU Health Care CIC, whilst working towards DHU’s Values, behaviour's, and principles
We are always:
- Compassionate – we show kindness, consideration and understanding in everything we do – and demonstrate our caring nature to our patient, people, and communities.
- Accomplished – we are available day and night – a response, adaptable, professional NHS partner, providing the best advice, care, and treatment for every individual.
- Respectful – we recognise the value that individual and team difference bring – welcoming views, listening, being honest, and learning from others’ experiences.
- Encouraging – we believe everyone matters, so we inspire confidence in other – promoting ‘speaking up’, fostering career-long learning and development, and supporting improvement ideas.
Responsibilities:
- Be responsible for processing purchase requisitions, extensive communication with internal customers and external suppliers in order to provide a comprehensive procurement service responsive to service needs and of a high standard.
- Support DHU in driving best value for money through the purchasing/procurement service.
- Support the purchase to pay processes enabling the timely payment of invoices. Inclusive of supporting requisitioners in receipting of purchase orders and validating for payment.
- Act as a focal point for procurement for internal customers and suppliers, responding to all product/service and procedural procurement-related queries in line with team KPIs.
- Support the resolution of invoice queries collaboratively with the finance team when needed.
- Undertake specific project work with users as approved by the Procurement Manager.
- Interrogate the purchasing system to evaluate information relating to purchase requisitions, orders, and suppliers.
- Be responsible for planning and prioritising own workload with support from the Procurement Manger/Assistant Procurement Lead, using own skills and initiative to ensure all target deadlines are met.
- Attention to detail and accuracy is a requirement to fulfil this role.
- Extensive use of Microsoft applications (including Word, Excel, Outlook).
- Proven analytic skills - analysis of information, interpreting and presenting findings, using MS Excel and PowerPoint.
- Knowledge and skill in purchasing and procurement processes an advantage.
- Effective communicator both verbally and in writing to internal and external stakeholders.
- Maintain accurate records and filing (electronically).
- As you will expect the organisation may change from time to time and you will be expected to meet the operational requirements.
- Behave consistently, with compassion in line with the values and beliefs of the organisation and promote these on day-to-day basis. Act as a role model to colleagues, always seeking to maintain the highest standards of professionalism.
- Any other reasonable duties as required from time to time.
- Encouraging and respectful, by supporting other members of the Procurement and wider teams in obtaining maximum possible benefits from contracts, expenditure against goods and services, seeking best value, reliability, responsiveness, and innovation from the procurement service.
Essential Skills: - Math’s & English GCSE, ‘O’level or similar.
- Experience working with and interpreting financial information.
- Accomplished in excel to calculate and present pricing information.
- Able to demonstrate a high level of IT literacy including Excel, Word, Outlook, and PowerPoint packages.
- Good communication skills with a professional approach
- Travel to other locations will be necessary from time to time.
- Strong desire to work as part of a team and collaborative with others across the organisation in a professional customer focused manner.
- Proficient numeracy skills and strong analytical and statistical ability.
- Ability to communicate clearly and effectively in English in both verbal and written formats.
- Ability to present information clearly and effectively both verbal and written.
- Confidentiality and discretion.
- Ability to work on their own initiative.
- Motivation and capability to learn and develop within the role.
- Confidence to admit errors and learn from them.
- Commitment to continuously drive improvement within the team and in support of others.
- The ability to ask questions and make recommendations for change.
Desirable Skills:
- Experience in a similar role is desirable.
- Experience of working within a busy Purchasing/Procurement department desirable
- General commercial awareness
- Previous experience of working in NHS or Healthcare organisation desirable.
- Working towards or CIPS qualification or similar.
In return, we can offer:
Joining DHU means you will receive some great benefits. This will include access to the NHS pension scheme – alongside a generous annual leave allowance that grows with your length of service or recognises your existing NHS commitment. We provide an incremental sick pay scheme and family friendly policies like maternity and paternity pay that match the NHS offer, alongside working enhancements including an additional 30 - 45% of annual salary for unsociable hours benefit (earning potential will vary on shift days / times). We will also support your health and wellbeing - with complementary Westfield Health Insurance membership which covers basic costs like your dental care, glasses, physiotherapy, chiropody and many more.
At DHU Healthcare, we are committed to fostering an environment where Equity, Diversity, Inclusion, and a strong sense of Belonging are not only celebrated but actively promoted. We believe that every individual, regardless of their background, deserves the right to access quality healthcare services and to be treated with respect and dignity. Our commitment to Equity, Diversity, Inclusion, and Belonging is at the heart of everything we do, from patient care to our organisational culture.
