People and Culture Administrator

Job Introduction

• Compassionate – we show kindness, consideration and understanding in everything we do – and demonstrate our caring nature to our patient, people, and communities.
• Accomplished – we are available day and night – a response, adaptable, professional NHS partner, providing the best advice, care, and treatment for every individual.
• Respectful – we recognise the value that individual and team difference bring – welcoming views, listening, being honest, and learning from others’ experiences.
• Encouraging – we believe everyone matters, so we inspire confidence in other – promoting ‘speaking up,’ fostering career-long learning and development, and supporting improvement ideas.

• Responsible for processing all monthly payroll items for all employees in line with policy and procedure; meeting payroll deadlines.
• Responsible for the processing and correspondence for all CoC’s within a timely manner 
• Responsible for inputting and maintaining payroll related trackers (e.g., Maternity, RTW, new starters etc.) with attention to detail and accuracy.
• Responsible for the creation of employment contracts for changes. 
• Responsible for filing of any employee related documentation on employee records. 
• Responsible for inputting and maintenance of DBS data into HRIS, including renewal maintenance.
• Responsible for updating and maintaining HRIS with accurate employee information such as but not limited to; personal information, CoC’s, probation and Leavers. 
• Responsible for the creation and maintenance of ID Badges and SMART Cards 
• Responsible in ensuring the maintenance of employee files in line with GDPR, CQC requirements and best practice. 
• Responsible for updating monthly appraisal reports and distributing to relevant People & Culture Partners and operational management. 
• Responsible for accurate verification, recording and collation of ID documentation. 
• Providing support across People & Culture, Organisational Design and Talent Acquisition teams at times of high volumes of work. 
• Collating and providing data/reports from HRIS as and when required.
• Undertake/and or assist with ad hoc People & Culture projects when the need arises, such as but not limited to CQC audits, TUPE, or Management of change (MOC). 
• Responsible for responding to general People & Culture queries from managers and staff by e-mail, phone or in person; providing professional, accurate, consistent, and timely responses. 
• Escalating concerns to People & Culture seniors when required.
• Accurate and consistent generation of general correspondence, including letters, minutes, emails, and reports. 

• A good general standard of education, including English and Math's GCSE or equivalent.
• Working towards Level 3 CIPD qualification or equivalent.
• IT proficiency in Word, Excel, PowerPoint, and Outlook.
• Strong HR Administration skills with a minimum of 1+ years' experience working in an HR environment.
•  Experience of GDPR and file management and maintenance.
•  Experience of updating and maintaining a HRIS.
•  Experience in working with operational managers and staff.
•  Experience in accurately inputting, collating, and analysing data.
•  Excellent interpersonal and communication skills.
•  Excellent Organisational skills with a methodical approach.
•  Ability to work alone and within a team.
•  Attention to detail/ accuracy.
•  Comfortable working in fast paced environment.
•  Occasional requirement to work in the evening and at weekends with notice.
•  Occasional travel to other sites when required.
•  Confidentiality, discretion, and tact – enabling trust.
•  Positive, adaptable, and flexible.
•  Team player.
•  Able to build rapport with colleagues/employees.