Job Introduction
We are always:
- Compassionate – we show kindness, consideration and understanding in everything we do – and demonstrate our caring nature to our patient, people, and communities.
- Accomplished – we are available day and night – a response, adaptable, professional NHS partner, providing the best advice, care, and treatment for every individual.
- Respectful – we recognise the value that individual and team difference bring – welcoming views, listening, being honest, and learning from others’ experiences.
- Encouraging – we believe everyone matters, so we inspire confidence in other – promoting ‘speaking up’, fostering career-long learning and development, and supporting improvement ideas.
- To assist as required in the delivery of general administrative support duties such as (but not limited to): management of internal / external post; copying; laminating; filing and other administrative tasks which are requested via the Admin Pool.
- To manage the administration related to the external supply of goods (as required): sourcing suppliers; requesting quotes; establishing Suppliers; Purchase Order generation and management; processing invoices and associated queries.
- To hold administrative oversight for both annual leave and timesheets.
- To provide support in the administration of meetings (as required): scheduling; room booking; agenda & papers preparation / circulation; minute taking and action log administration.
- To support in the production of required monthly Board Reports within agreed templates. To include (but not limited to) simple data manipulation; the production of tables / graphs within Excel using provided data.
- To provide administrative support as required to the in relation to the tracking and compliance to Mandatory Training; and to support arrangement, room booking and attendance to other scheduled training events as required.
- To maintain oversight ensuring good organisation; location; labelling of all files stored on the relevant DHU Shared Drive
- To manage: the ordering; replenishment; and storage of Fosse House Stationery and Household Goods (tea/coffee/ cleaning materials etc). This should include periodic reviews of usage and cost, to ensure that efficient use of resources and spend is being delivered, and that recommendations for improvement or change are made.
- To ensure compliance with standards in line with agreed policies and procedures, reporting all incidents, complaints, professional feedback, and issues occurring
- Contribute towards the formulation of policies, standards, and procedures for LLR as required.
- To actively participate in promoting and advancing DHU Health Care CIC
- Any other duties requested by management.
- The role will be based primarily at Anstey Frith House (Leics County Council site) with occasional travel to various locations.
- The role will report to the PA and Administration Manager.
- High level of Administration experience
- Previous experience in a health care environment desirable
- Computer experience (e.g., Word/Excel and other packages) as well as email systems and other electronic media
- Accuracy and attention to detail
- IT literacy skills in Word, Excel, PowerPoint
- Flexible & adaptable to meet changing needs of service.
- Self-motivated, able to work without supervision, using own initiative to complete tasks.
- Well-developed influencing skills combined with a facilitative and supportive style of working.
- Ability to prioritise work and meet deadlines.
- Good interpersonal and communication skills
- Evidence of commitment to continuing professional development (CPD)